Flag upcoming contract renewals
Scan the contract register for approaching renewal dates and notify each contract owner with the cost and renewal terms.
Copied
Every day, scan all contract records in [contract register or vendor management system] and compare each contract's renewal date against the current date. When a contract falls into one of the defined reminder intervals ahead of its renewal date, for example sixty, thirty, and seven days out, send a templated reminder to that contract's owner and the finance contact through [notification channel, e.g. email or team chat platform], including the vendor name, the renewal date, the annual cost, and whether the contract renews automatically. After sending, write the reminder date and the interval back to the contract record in [contract register or vendor management system] so the same interval is never sent twice.
Guided by AI
Build your own with MAIA
Start with an app-agnostic prompt, then let MAIA guide you to the right apps and workflow.
Adapt at speed with visual-first automation and AI
Make drives efficiencies, solves problems, and speeds innovation by breaking down silos across your business.
%201.svg)
+2
Date
·
Duration
Problem
Finance teams track vendor and software contract renewal dates in a spreadsheet or a folder of signed agreements, and rely on someone remembering to check it before each term ends. Renewals surface too late for anyone to renegotiate pricing or cancel a subscription nobody uses, so contracts roll over on whatever terms were last agreed.
.avif)
+2
Date
·
Duration
Solution
On a daily schedule, the automation scans the contract register and compares every renewal date against the current date. When a contract falls into one of the predefined reminder windows ahead of its renewal date, it sends a templated notification to the contract owner and the finance contact showing the vendor, the renewal date, the annual cost, and whether the contract renews automatically. Each sent reminder is stamped on the contract record so the same window never fires twice.
+2
Date
·
Duration
Impact
Every renewal reaches its owner with the cost and terms in hand while there is still time to renegotiate or cancel, instead of rolling over unnoticed.
Benefits
+2
Date
·
Duration
No surprise renewals
+2
Date
·
Duration
Time to renegotiate
+2
Date
·
Duration
Visible contract costs
+2
Date
·
Duration
Fewer unused subscriptions
Solutions
Adapt at speed with visual-first automation and AI
Make drives efficiencies, solves problems, and speeds innovation by breaking down silos across your business.
.png)
.svg){kind=avatar}
.svg){kind=avatar}
.svg){kind=avatar}