Send employment contracts for signature
Fill a role based contract for each accepted offer, send it to the new hire for electronic signature, and notify HR in chat.
Copied
When a candidate's status changes to offer accepted in [applicant tracking system], pull the hire's role, location, salary, start date, and contact details, then fill the matching role based contract template stored in [contract template source, e.g. e-signature tool templates, document storage]. Create the contract in [e-signature tool, e.g. DocuSign, PandaDoc] and send it to the new hire for signature, then notify HR via [chat platform, e.g. Slack, Microsoft Teams] with a link to the contract.
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Problem
People teams copy each accepted offer's details from the applicant tracking system into a contract template by hand, create the document in the signature tool, and send it to the new hire one at a time. Typos slip into salaries, titles, and start dates, and contracts go out late or inconsistently when several offers are accepted at once.
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Solution
When a candidate's status changes to offer accepted in the applicant tracking system, the automation pulls the hire's role, location, salary, start date, and contact details and fills the matching role based contract template. It creates the contract in the electronic signature tool, sends it to the new hire for signature, and notifies HR in chat with a link to the contract.
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Impact
Every accepted offer reaches the new hire as an accurate, correctly templated contract without anyone retyping details, and HR knows the moment it goes out.
Benefits
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Faster contract turnaround
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Reduced data entry errors
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Consistent contract terms
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Lower HR admin effort
Solutions
Adapt at speed with visual-first automation and AI
Make drives efficiencies, solves problems, and speeds innovation by breaking down silos across your business.
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