Sync approved leave to team calendars
Deduct approved leave from employee balances, add the absence to the team calendar, and post a heads up in the team channel.
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When a leave request is marked approved in [HR system/HRIS], read the employee, leave type, and requested dates, calculate the working days taken, and deduct them from the employee's balance for that leave type in [HR system/HRIS]. Add an out of office event covering those dates to the team's shared leave calendar in [calendar platform, e.g. Google Calendar, Outlook], then post a heads up in the team's channel in [team chat platform, e.g. Slack, Microsoft Teams] naming who will be away and when.
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Problem
After time off is approved, People teams deduct the days from the employee's leave balance by hand, add the absence to the team calendar, and tell the team who will be away. These updates live in different places and are easy to skip, so balances drift, calendars show people as available when they are not, and colleagues are caught off guard.
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Solution
When a leave request is marked approved in the HR system, the automation reads the employee, leave type, and requested dates, calculates the working days taken, and deducts them from the employee's balance for that leave type. It adds an out of office event covering those dates to the team's shared leave calendar, then posts a heads up in the team channel naming who will be away and when.
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Impact
Approved leave shows up in balances, the team calendar, and the team channel as soon as it is signed off, so records stay accurate and colleagues plan around absences in advance.
Benefits
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Fewer balance errors
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Reduced People admin effort
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Improved coverage planning
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Faster absence communication
Solutions
Adapt at speed with visual-first automation and AI
Make drives efficiencies, solves problems, and speeds innovation by breaking down silos across your business.
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